{"id":1573,"date":"2018-05-03T10:23:38","date_gmt":"2018-05-03T10:23:38","guid":{"rendered":"https:\/\/www.kerneldatarecovery.com\/blog\/?p=1573"},"modified":"2021-08-18T06:48:53","modified_gmt":"2021-08-18T06:48:53","slug":"how-to-archive-emails-and-other-items-in-outlook-2016","status":"publish","type":"post","link":"https:\/\/www.kerneldatarecovery.com\/blog\/how-to-archive-emails-and-other-items-in-outlook-2016\/","title":{"rendered":"How to Archive emails &#038; other items in Outlook 2016?"},"content":{"rendered":"\n<p>Over time, your Outlook mailbox may start filling up with emails and other items. To stop your mailbox from growing up, you can move your old emails to a separate folder known as an archive.<\/p>\n<p>The archived emails are saved in a separate PST file, and you can access the file anytime from your Outlook application. To be more precise, archiving your old mailbox items transfer the older items from the main PST file to a separate PST file (say Archive PST). This Archive PST file is then saved to some other location on your hard drive, creating free space within your main PST file. This, in turn, improves the performance and efficiency of Outlook.<\/p>\n<div class=\"adbox-new\">\n<div class=\"imagepart\"><img decoding=\"async\" loading=\"lazy\" src=\"https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/themes\/kdr-2019\/image\/solution.png\" alt=\"solution\" width=\"143\" height=\"189\"><\/div>\n<div class=\"deailpart\">\n<div class=\"headingp\">Instant Solution<\/div>\n<p>Try the automated tool<a href=\"https:\/\/www.kerneldatarecovery.com\/pst-recovery.html\">Outlook PST Recovery<\/a> to repair and recover data from corrupt archive PST files. It supports all MS Outlook versions: Office  365\/2019\/2016\/2013\/2010\/2007\/2003\/2002\/2000\/98\/97.<br><a href=\"https:\/\/www.kerneldatarecovery.com\/dl\/dl.php?id=75\" onclick=\"dataLayer.push({'event': 'TrackEvent', 'eventCategory': 'Download', 'eventAction': 'PSTRecovery', 'eventLabel': 'BlogDLid=75'});\"><img decoding=\"async\" src=\"https:\/\/www.kerneldatarecovery.com\/new-images\/dl-btn-new.png\" alt=\"Download\"><\/a><\/p>\n<\/div>\n<\/div>\n<p>The Archive is one of the default folders in MS Outlook, like the Sent Items and Inbox folder. You cannot delete the Archive folder. Moreover, you can either manually move the desired items to the Archive folder or use the auto-archive feature to move older entries after a specific period.<\/p>\n<p>In this article, we will discuss methods to archive data in <strong>Outlook 2016<\/strong> and later versions.<\/p>\n<h4>Methods to archive emails and other items in Outlook 2016<\/h4>\n<p>Typically, Outlook provides one of these options for their users to archive data:<\/p>\n<ul>\n<li>Manually move old email messages and other items from the existing folder to the archive folder.<\/li>\n<li>Move files to the archive folder directly.<\/li>\n<li>Enable the auto-archive feature to move older items after a specific period.<\/li>\n<\/ul>\n<h4>Method 1: Archive Emails Manually<\/h4>\n<p>Move your mailbox data items via manual methods provided by Outlook. Below are the steps to archive essential emails, calendars &amp; other mailbox items in Outlook 2016.<\/p>\n<ol>\n\n<li>Go to <strong>File &gt; Info<\/strong>.<\/li>\n<li>Select \u2018<strong>Cleanup Old Items<\/strong>.\u2019<\/li>\n<p><img decoding=\"async\" loading=\"lazy\" class=\"alignnone size-full wp-image-5054\" src=\"https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/uploads\/2018\/05\/Archive_Email_1-1.png\" alt=\"Cleanup Old Items\" width=\"656\" height=\"624\" srcset=\"https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/uploads\/2018\/05\/Archive_Email_1-1.png 656w, https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/uploads\/2018\/05\/Archive_Email_1-1-300x285.png 300w\" sizes=\"(max-width: 656px) 100vw, 656px\" \/><\/p>\n\n<li>Select the option \u2018<strong>Archive for folders &amp; subfolders<\/strong>.\u2019\n<ul>\n<li>Choose the folders for archiving.<\/li>\n<li>You can select the date of the emails you want to archive.<\/li>\n<li>Provide the destination of your archive file.<\/li>\n<\/ul>\n<\/li>\n<\/ol>\n\n<p>Click <strong>OK<\/strong>. Outlook will start archiving your mail and other items.<br><img decoding=\"async\" loading=\"lazy\" class=\"alignnone size-full wp-image-4301\" src=\"https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/uploads\/2018\/05\/Archive_Email_2.png\" alt=\"start archiving\" width=\"362\" height=\"388\" srcset=\"https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/uploads\/2018\/05\/Archive_Email_2.png 362w, https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/uploads\/2018\/05\/Archive_Email_2-280x300.png 280w\" sizes=\"(max-width: 362px) 100vw, 362px\" \/><\/p>\n<p>Archiving helps in saving space in your MS Outlook mailbox.<\/p>\n<h4>Method 2: Archive items directly in Outlook 2016<\/h4>\n<p>You can directly move your emails and other mailbox data from your Inbox to the Archives folder. Follow the steps given below to move items from Inbox to the Archive.<\/p>\n<ol>\n<li><strong>Ctrl + Select<\/strong> the messages from your inbox folder or another folder.<\/li>\n<li>Right-click on the selected messages.<\/li>\n<li>Select <strong>Archive<\/strong>.<\/li>\n<p><img decoding=\"async\" loading=\"lazy\" class=\"alignnone size-full wp-image-4302\" src=\"https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/uploads\/2018\/05\/Archive_Email_3.png\" alt=\"Archive items directly\" width=\"440\" height=\"551\" srcset=\"https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/uploads\/2018\/05\/Archive_Email_3.png 440w, https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/uploads\/2018\/05\/Archive_Email_3-240x300.png 240w\" sizes=\"(max-width: 440px) 100vw, 440px\" \/><\/p>\n<li>Your messages will be immediately moved to the Archive folder. In case you have wrongly moved a message to the archive folder, you can immediately visit the Archive folder and move it back to the original folder.<\/li>\n<\/ol>\n<h4>Method 3: Auto archive items in Outlook 2016<\/h4>\n<p>Another important feature of MS Outlook is AutoArchive. You can enable or disable the AutoArchive feature according to your choice. Just follow the steps to enable the AutoArchive feature of Outlook.<\/p>\n<ol>\n<li>Go to <strong>File &gt; Options<\/strong>.<\/li>\n\n<p><img decoding=\"async\" loading=\"lazy\" class=\"alignnone size-full wp-image-4303\" src=\"https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/uploads\/2018\/05\/Archive_Email_4.png\" alt=\"AutoArchive option\" width=\"651\" height=\"563\" srcset=\"https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/uploads\/2018\/05\/Archive_Email_4.png 651w, https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/uploads\/2018\/05\/Archive_Email_4-300x259.png 300w\" sizes=\"(max-width: 651px) 100vw, 651px\" \/><\/p>\n\n<li>As soon as you click on the <strong>Options<\/strong> tab, an Outlook Options window will appear on your screen. Select the <strong>Advanced<\/strong> tab, and then click on <strong>AutoArchive<\/strong> Settings.<\/li>\n\n<p><img decoding=\"async\" loading=\"lazy\" class=\"alignnone size-full wp-image-5055\" src=\"https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/uploads\/2018\/05\/Archive_Email_5-1.png\" alt=\"AutoArchive Settings\" width=\"698\" height=\"458\" srcset=\"https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/uploads\/2018\/05\/Archive_Email_5-1.png 698w, https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/uploads\/2018\/05\/Archive_Email_5-1-300x197.png 300w\" sizes=\"(max-width: 698px) 100vw, 698px\" \/><\/p>\n\n<li>Check the boxes for auto-archiving messages and items. Provide the necessary details \u2013 Duration after which you want your messages to be archived, clean older entries after a specific duration, and destination path to save the archived items. Then, click <strong>OK<\/strong> to save the changes.<\/li>\n<\/ol>\n<p><img decoding=\"async\" loading=\"lazy\" class=\"alignnone size-full wp-image-5056\" src=\"https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/uploads\/2018\/05\/Archive_Email_6-1.png\" alt=\"save the archived items\" width=\"694\" height=\"452\" srcset=\"https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/uploads\/2018\/05\/Archive_Email_6-1.png 694w, https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/uploads\/2018\/05\/Archive_Email_6-1-300x195.png 300w\" sizes=\"(max-width: 694px) 100vw, 694px\" \/><\/p>\n<p>Your email messages and other items will be auto-archived after the specified period.<\/p>\n<h4>What if an archive PST file gets corrupted?<\/h4>\n<p>Just as with normal PST files, there is a possibility of corruption with archive PST files too. To recover data from corrupt archive PST files, Outlook PST Repair software is highly recommended. This <a href=\"https:\/\/www.kerneldatarecovery.com\/pst-recovery.html\">PST recovery<\/a> tool efficiently scans and repairs the corrupted files without consuming much time. Archive emails, contacts, calendars, etc., can be recovered flawlessly using this tool. Its filtering options allow you to recover archive items selectively from the corrupt PST files. Also, it allows you to save archive items directly to Exchange, Office 365, or Gmail. The trial version allows retrieval of 25 items per folder, and it is available for free. However, for complete recovery &amp; repair of Outlook items, the licensed version of this tool is needed.<\/p>\n<p align=\"center\"><a class=\"dl\" href=\"https:\/\/www.kerneldatarecovery.com\/dl\/dl.php?id=75\" onclick=\"dataLayer.push({'event': 'TrackEvent', 'eventCategory': 'Download', 'eventAction': 'PSTRecovery', 'eventLabel': 'BlogDLid=75'});\"><img decoding=\"async\" loading=\"lazy\" class=\"alignnone size-full wp-image-1659 noshadow\" src=\"https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/uploads\/2018\/06\/dl-btn-new.png\" alt=\"Download Now\" width=\"160\" height=\"49\"><\/a><\/p>\n<div id=\"moreinfo\">\n<h4>&nbsp;&nbsp; Related Topic<\/h4>\n<ul>\n<li><a href=\"https:\/\/www.kerneldatarecovery.com\/blog\/top-tips-to-boost-microsoft-outlook-performance\/\">Tips To Boost Microsoft Outlook Performance<\/a><\/li>\n<li><a href=\"https:\/\/www.kerneldatarecovery.com\/blog\/how-to-download-emails-from-microsoft-outlook\/\">How To Download Emails From Microsoft Outlook?<\/a><\/li>\n<li><a href=\"https:\/\/www.kerneldatarecovery.com\/blog\/how-to-fix-ms-outlook-timeout-error\/\">How to Fix MS Outlook Timeout Error?<\/a><\/li>\n<\/ul>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>Over time, your Outlook mailbox may start filling up with emails and other items. To stop your mailbox from growing up, you can move your old emails to a separate folder known as an archive. The archived emails are saved in a separate PST file, and you can access the file anytime from your Outlook [&hellip;]<\/p>\n","protected":false},"author":23,"featured_media":1578,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_stopmodifiedupdate":true,"_modified_date":""},"categories":[5],"tags":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v19.10 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>How to Archive emails &amp; other items in Outlook 2016?<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.kerneldatarecovery.com\/blog\/how-to-archive-emails-and-other-items-in-outlook-2016\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How to Archive emails &amp; other items in Outlook 2016?\" \/>\n<meta property=\"og:description\" content=\"Over time, your Outlook mailbox may start filling up with emails and other items. 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