{"id":2169,"date":"2018-08-20T09:59:17","date_gmt":"2018-08-20T09:59:17","guid":{"rendered":"https:\/\/www.kerneldatarecovery.com\/blog\/?p=2169"},"modified":"2020-01-16T11:02:00","modified_gmt":"2020-01-16T11:02:00","slug":"2-ways-to-reduce-outlook-pst-file-size","status":"publish","type":"post","link":"https:\/\/www.kerneldatarecovery.com\/blog\/2-ways-to-reduce-outlook-pst-file-size\/","title":{"rendered":"2 Simple Ways to Reduce Outlook PST File Size"},"content":{"rendered":"<p>Outlook users are aware of the issues caused by large PST files. In the newer versions of Outlook, the problems due to file size have been reduced considerably. Still, large PST files are highly vulnerable to corruption. The most popular ways for reducing PST files are archiving and PST file splitting. We will see how one can archive emails in Outlook and split PST files.<\/p>\n<h4><strong>Archiving in MS Outlook<\/strong><\/h4>\n<p>Archiving your emails in MS Outlook is a way of creating space for new emails. When your mailbox becomes cluttered and messy, MS Outlook becomes sluggish making emails inaccessible. To avoid all these issues you need to archive your emails.<\/p>\n<h4>How to enable auto archiving in MS Outlook 2016<\/h4>\n<p>To turn on the Auto archiving settings in MS Outlook, go through the following steps:<\/p>\n<ol>\n<li>Open MS Outlook and navigate <strong>File&gt; Options<\/strong>.<\/li>\n<li>Go to <strong>Advanced<\/strong> and select <strong>Auto Archive Settings<\/strong>.<\/li>\n<p><img decoding=\"async\" loading=\"lazy\" src=\"https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/uploads\/2018\/08\/archive-3.png\" alt=\"Auto Archive Settings\" class=\"alignnone size-full wp-image-2170\" width=\"840\" height=\"685\" srcset=\"https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/uploads\/2018\/08\/archive-3.png 840w, https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/uploads\/2018\/08\/archive-3-300x245.png 300w, https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/uploads\/2018\/08\/archive-3-768x626.png 768w\" sizes=\"(max-width: 840px) 100vw, 840px\" \/><\/p>\n<li>Now check <strong>Run Auto Archive in &lt; n&gt; number of days<\/strong>, enter the number of days, and then click <strong>OK<\/strong>.<\/li>\n<p><img decoding=\"async\" loading=\"lazy\" src=\"https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/uploads\/2018\/08\/archive-4.png\" alt=\"Run Auto Archive\" class=\"alignnone size-full wp-image-2171\" width=\"376\" height=\"374\" srcset=\"https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/uploads\/2018\/08\/archive-4.png 376w, https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/uploads\/2018\/08\/archive-4-150x150.png 150w, https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/uploads\/2018\/08\/archive-4-300x298.png 300w, https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/uploads\/2018\/08\/archive-4-76x76.png 76w, https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/uploads\/2018\/08\/archive-4-100x100.png 100w, https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/uploads\/2018\/08\/archive-4-70x70.png 70w, https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/uploads\/2018\/08\/archive-4-65x65.png 65w\" sizes=\"(max-width: 376px) 100vw, 376px\" \/><\/p>\n<p>After enabling auto archiving, emails will be archived as per the specified settings.<\/ol>\n<h4>How to Archive Emails in MS Outlook 2016<\/h4>\n<p>If you want to archive emails manually, use the following steps (in MS Outlook 2016):<\/p>\n<ol>\n<li>Open<strong> MS Outlook<\/strong>. Go to <strong>File&gt; Info<\/strong> and click <strong>Cleanup Tools&gt; Archive<\/strong>.<\/li>\n<p><img decoding=\"async\" loading=\"lazy\" src=\"https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/uploads\/2018\/08\/archive-1.png\" alt=\"Cleanup Tools\" class=\"alignnone size-full wp-image-2172\" width=\"1027\" height=\"582\" srcset=\"https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/uploads\/2018\/08\/archive-1.png 1027w, https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/uploads\/2018\/08\/archive-1-300x170.png 300w, https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/uploads\/2018\/08\/archive-1-768x435.png 768w, https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/uploads\/2018\/08\/archive-1-1024x580.png 1024w\" sizes=\"(max-width: 1027px) 100vw, 1027px\" \/><\/p>\n<li>Now select all folders or the folder you want to archive; enter the date to archive items. <strong>Browse<\/strong> the location to save these items and then <strong>OK<\/strong>.<\/li>\n<p><img decoding=\"async\" loading=\"lazy\" src=\"https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/uploads\/2018\/08\/archive-2.png\" alt=\" Browse the location to save\" class=\"alignnone size-full wp-image-2173\" width=\"1024\" height=\"530\" srcset=\"https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/uploads\/2018\/08\/archive-2.png 1024w, https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/uploads\/2018\/08\/archive-2-300x155.png 300w, https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/uploads\/2018\/08\/archive-2-768x398.png 768w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/ol>\n<h4><strong>Split Outlook PST files<\/strong><\/h4>\n<p>PST Split is an efficient tool that can split up Outlook PST files. This <a href=\"https:\/\/www.kerneldatarecovery.com\/split-pst.html\">PST Split tool<\/a> helps to reduce the size of your Outlook PST file and to prevent Outlook performance issues.  Some of the prominent features of the tool are:<\/p>\n<p align=\"center\"><a href=\"https:\/\/www.kerneldatarecovery.com\/dl\/dl.php?id=117\" class=\"dl\" onclick=\"dataLayer.push({'event': 'TrackEvent', 'eventCategory': 'Download', 'eventAction': 'SplitPST', 'eventLabel': 'BlogDLid=117'});\"><img decoding=\"async\" loading=\"lazy\" class=\"alignnone size-full wp-image-1659 noshadow\" src=\"https:\/\/www.kerneldatarecovery.com\/new-images\/dl-btn-new.png\" alt=\"Download\" width=\"160\" height=\"49\"><\/a><\/p>\n<ul>\n<li>Allows to split PST files based on different criteria<\/li>\n<li>No file size constraints to split large PST files<\/li>\n<li>Provision to split bulky PST into desired file sizes<\/li>\n<\/ul>\n<p>To split your PST file using the tool, follow below steps:<\/p>\n<ol>\n<li>Launch the PST Split and <strong>add<\/strong> your bulky PST file then click <strong>Next<\/strong>.<\/li>\n<p><img decoding=\"async\" loading=\"lazy\" src=\"https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/uploads\/2018\/08\/split-pst-1.png\" alt=\"PST Split\" class=\"alignnone size-full wp-image-2174\" width=\"687\" height=\"461\" srcset=\"https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/uploads\/2018\/08\/split-pst-1.png 687w, https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/uploads\/2018\/08\/split-pst-1-300x201.png 300w\" sizes=\"(max-width: 687px) 100vw, 687px\" \/><\/p>\n<li>Software quickly scans the file and displays the folder hierarchy. Select the folder from left pane and then chose the splitting criteria and then click <strong>Next<\/strong>.<\/li>\n<p><img decoding=\"async\" loading=\"lazy\" src=\"https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/uploads\/2018\/08\/split-pst-2.png\" alt=\"scans the file\" class=\"alignnone size-full wp-image-2175\" width=\"687\" height=\"461\" srcset=\"https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/uploads\/2018\/08\/split-pst-2.png 687w, https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/uploads\/2018\/08\/split-pst-2-300x201.png 300w\" sizes=\"(max-width: 687px) 100vw, 687px\" \/><\/p>\n<li>Provide the required details (on the basis of criteria you have chooses in the previous step).<\/li>\n<p><img decoding=\"async\" loading=\"lazy\" src=\"https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/uploads\/2018\/08\/split-pst-3.png\" alt=\"Provide the required details\" class=\"alignnone size-full wp-image-2176\" width=\"687\" height=\"461\" srcset=\"https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/uploads\/2018\/08\/split-pst-3.png 687w, https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/uploads\/2018\/08\/split-pst-3-300x201.png 300w\" sizes=\"(max-width: 687px) 100vw, 687px\" \/><\/p>\n<li>And now your PST file is successfully split into multiple files.<\/li>\n<p><img decoding=\"async\" loading=\"lazy\" src=\"https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/uploads\/2018\/08\/split-pst-4.png\" alt=\"PST file successfully split\" class=\"alignnone size-full wp-image-2177\" width=\"687\" height=\"461\" srcset=\"https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/uploads\/2018\/08\/split-pst-4.png 687w, https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/uploads\/2018\/08\/split-pst-4-300x201.png 300w\" sizes=\"(max-width: 687px) 100vw, 687px\" \/><\/ol>\n<p align=\"center\"><a href=\"https:\/\/www.kerneldatarecovery.com\/dl\/dl.php?id=117\" class=\"dl\" onclick=\"dataLayer.push({'event': 'TrackEvent', 'eventCategory': 'Download', 'eventAction': 'SplitPST', 'eventLabel': 'BlogDLid=117'});\"><img decoding=\"async\" loading=\"lazy\" class=\"alignnone size-full wp-image-1659 noshadow\" src=\"https:\/\/www.kerneldatarecovery.com\/new-images\/dl-btn-new.png\" alt=\"Download\" width=\"160\" height=\"49\"><\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Outlook users are aware of the issues caused by large PST files. In the newer versions of Outlook, the problems due to file size have been reduced considerably. Still, large PST files are highly vulnerable to corruption. The most popular ways for reducing PST files are archiving and PST file splitting. We will see how [&hellip;]<\/p>\n","protected":false},"author":38,"featured_media":2182,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_stopmodifiedupdate":true,"_modified_date":""},"categories":[5],"tags":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v19.10 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>2 Simple Ways to Reduce Outlook PST File Size<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.kerneldatarecovery.com\/blog\/2-ways-to-reduce-outlook-pst-file-size\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"2 Simple Ways to Reduce Outlook PST File Size\" \/>\n<meta property=\"og:description\" content=\"Outlook users are aware of the issues caused by large PST files. In the newer versions of Outlook, the problems due to file size have been reduced considerably. Still, large PST files are highly vulnerable to corruption. The most popular ways for reducing PST files are archiving and PST file splitting. We will see how [&hellip;]\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.kerneldatarecovery.com\/blog\/2-ways-to-reduce-outlook-pst-file-size\/\" \/>\n<meta property=\"og:site_name\" content=\"Data Recovery Blog - KDR Tools\" \/>\n<meta property=\"article:published_time\" content=\"2018-08-20T09:59:17+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2020-01-16T11:02:00+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/uploads\/2018\/08\/Simple-Ways-to-Reduce-Outlook-PST-File-Size.jpg\" \/>\n\t<meta property=\"og:image:width\" content=\"1142\" \/>\n\t<meta property=\"og:image:height\" content=\"500\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/jpeg\" \/>\n<meta name=\"author\" content=\"Abhishek Pandey\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Abhishek Pandey\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"4 minutes\" \/>\n<!-- \/ Yoast SEO plugin. -->","yoast_head_json":{"title":"2 Simple Ways to Reduce Outlook PST File Size","robots":{"index":"index","follow":"follow","max-snippet":"max-snippet:-1","max-image-preview":"max-image-preview:large","max-video-preview":"max-video-preview:-1"},"canonical":"https:\/\/www.kerneldatarecovery.com\/blog\/2-ways-to-reduce-outlook-pst-file-size\/","og_locale":"en_US","og_type":"article","og_title":"2 Simple Ways to Reduce Outlook PST File Size","og_description":"Outlook users are aware of the issues caused by large PST files. 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