Though MS Outlook has now extended the storage limit of PST files from 2GB to 50GB, it is still limited space for many including me. We keep piling up the files and turn our mailbox into the repository. This process of creating repositories continues until we get encountered with an error message.<\/p>\n
Here I am talking about the experience of the error message that pops up on the screen (as shown in the image below) when we try to stuff our mailbox with more PST than its actual limit.<\/p>\n
![\"PST](\"https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/uploads\/2016\/10\/pstfilesize.png\")
\nIt was quite unsettling for me. I immediately referred to the web for a DIY solution. From the most referred sources I found, it was the backup that people most recommend. It was left with no more an option in my case. Some other suggestions listed on the web include:<\/p>\n
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- Creation of a new PST file onto which some of the items from the original PST can be imported.\n
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- For the latest versions of Outlook (2010 and later)\n
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- Hover mouse to the File<\/strong> option in menu.<\/li>\n
- In the Open<\/strong> tab, click Import<\/strong>.<\/li>\n
- Go to Import and Export<\/strong> Wizard, select Import<\/strong> from another file or program, and click on Next<\/strong> button.<\/li>\n
- Select Outlook Data File<\/strong> (.pst) and then hit Next<\/strong>.<\/li>\n
- Specify the path or file name for the .pst file you wish to import, or you can choose the file to be imported using Browse<\/strong> option.
\n{Recommended Option:<\/strong> Under Options tab, click Do not import duplicates if you don\u2019t want to import the files that are already stored in Outlook.)<\/li>\n- Hit Next<\/strong>.<\/li>\n
- Specify the folder that you want to import. To retrieve every item of your PST file, select the Top of the Hierarchy.
\n(Note:<\/strong> The top folder is default selection along with Include Subfolders<\/strong> that imports the folders within the selected folder.<\/li>\n- Click Finish<\/strong>.<\/li>\n<\/ol>\n<\/li>\n
- For the earlier versions of Outlook (2007 and before)\n
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- Open MS Outlook<\/strong>.<\/li>\n
- Go to the File<\/strong> menu, click on Import and Export<\/strong> option. If this option is not available, hover the mouse to chevrons available at the bottom of the menu, and then go for Import and Export<\/strong>.<\/li>\n
- Specify the file or program from where you want to import the file by clicking Import from another program or file and hit Next<\/strong>.<\/li>\n
- Select Personal Folder File<\/strong> (.PST) and again hit Next<\/strong>.<\/li>\n
- Provide the path or file name of the .pst file you wish to import, and hit Next<\/strong>.<\/li>\n
- Specify the new location to import your file (select Top of the hierarchy to retrieve everything in your .pst file.<\/li>\n
- Click Finish<\/strong>.<\/li>\n<\/ol>\n<\/li>\n<\/ol>\n
Hope this step-wise guide helps you to import your PST file appropriately. If import doesn\u2019t seem to be a good option, then the next move is to free up disk space.<\/li>\n
- Deletion of the unnecessary mail items permanently to free some space. Steps you need to follow to minimize the size of .pst file are:\n
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- Delete the items that are not required.<\/li>\n
- Open the Folder List<\/strong> tab. ( click Folder List<\/strong> icon or press CTRL+6 <\/strong>available at the Navigation Pane\u2019s bottom)<\/li>\n
- In the Navigation<\/strong> view, right-click the folder \u2018Deleted Items<\/strong>\u2019 and hit \u2018Empty Folder<\/strong>\u2019 button.<\/li>\n
- Hover to the File<\/strong> menu.<\/li>\n
- Go to the Account Settings<\/strong> and click it.<\/li>\n
- Under the Data Files<\/strong> tab, specify the data file that you wish to compact and click Settings<\/strong>.<\/li>\n
- Select Compact Now<\/strong>.<\/li>\n<\/ol>\n<\/li>\n
- Investment in a third party tool that facilitates splitting large PST files into smaller portions for regaining accessibility.There are several other error messages that appear due to overloading of a PST file such as:\n
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- xxxx.pst cannot be accessed – 0x80040116<\/strong>.<\/li>\n
- Errors have been detected in the file xxxx.pst<\/strong>. Quit all mail-enabled applications, and then use the Inbox Repair Tool<\/strong>.<\/li>\n
- The file could not be added to the folder. The action could not be completed.<\/li>\n
- The file xxxx.pst<\/strong> has reached its maximum size. To reduce the amount of data in this file, select some items that you no longer need, then permanently (shift + del<\/strong>) delete them.<\/li>\n
- Can’t copy the item.<\/li>\n<\/ol>\n<\/li>\n<\/ol>\n
Now that you are aware of more error messages that could possibly pop up on your system screen after filling up the storage limit, you can quickly identify the problem and take corrective steps right on time.<\/p>\n
But, depending on the manual repair tool known as the Inbox Repair tool or scanPST fix the corrupt PST file is not a good choice as it limits the user to run the repair on corrupted files up to 2GB only and does not assure complete recovery at the first time. It is also not meant for highly corrupted files.<\/p>\n
- Errors have been detected in the file xxxx.pst<\/strong>. Quit all mail-enabled applications, and then use the Inbox Repair Tool<\/strong>.<\/li>\n
- In the Navigation<\/strong> view, right-click the folder \u2018Deleted Items<\/strong>\u2019 and hit \u2018Empty Folder<\/strong>\u2019 button.<\/li>\n
- Go to the File<\/strong> menu, click on Import and Export<\/strong> option. If this option is not available, hover the mouse to chevrons available at the bottom of the menu, and then go for Import and Export<\/strong>.<\/li>\n
- In the Open<\/strong> tab, click Import<\/strong>.<\/li>\n
- Hover mouse to the File<\/strong> option in menu.<\/li>\n
- For the latest versions of Outlook (2010 and later)\n
![\"Download](\"https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/uploads\/2018\/06\/dl-btn-new.png\")
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