{"id":3409,"date":"2019-05-01T07:24:31","date_gmt":"2019-05-01T07:24:31","guid":{"rendered":"https:\/\/www.kerneldatarecovery.com\/blog\/?p=3409"},"modified":"2021-04-14T12:19:00","modified_gmt":"2021-04-14T12:19:00","slug":"how-to-auto-categorize-email-messages-in-outlook-2016","status":"publish","type":"post","link":"https:\/\/www.kerneldatarecovery.com\/blog\/how-to-auto-categorize-email-messages-in-outlook-2016\/","title":{"rendered":"How to Auto Categorize Email Messages in Outlook 2016?"},"content":{"rendered":"
“With better user-experience compared to what other email clients offer and useful features that are packed within, Microsoft\u2019s Outlook tops the list of best email clients for desktop available for different operating systems.” <\/em><\/div>\n

\u201cCategories<\/strong>\u201d is one of the many features that Outlook has to offer. Outlooks\u2019 use is not limited to a specific segment; individuals, corporates, businesses, or organizations, but all use Outlook to meet their emailing requirements.<\/p>\n

On a daily basis, users send\/receive email messages to fulfill the purpose of official communication. Over time, the email messages form huge stacks, from which it becomes nearly impossible to find the one email message that you need at the very moment via non-ending mouse scroll.<\/p>\n

In this article, we\u2019ll walk you through how to categorize email messages in Outlook 2016, to make the email message search faster, easier, simpler, and sorted by default, followed by some talk on why you should use Outlook Categories feature.<\/p>\n

Benefits of Creating Categories in Outlook<\/h4>\n

With a focus on simplifying varying work requirements, Outlook is bundled with lots of features such as \u201cCategories<\/strong>.\u201d
\nSetting up Categories in Microsoft Outlook can help the users in the following ways:<\/p>\n

    \n
  1. Those who receive email messages more than usual can bundle the emails received by a specific sender.<\/li>\n
  2. Bundling email messages will shorten the long and unending list of emails messages.<\/li>\n
  3. Assigning the category with color will help in visualizing the mail group, facilitating faster & easier navigation to emails from a specific sender.<\/li>\n
  4. It also can help in categorizing items according to project, topic, and activity.<\/li>\n<\/ol>\n

    Categorize Email Messages in Outlook 2016<\/h4>\n

    Now that you\u2019ve understood the benefits associated with \u201cOutlook Categories,\u201d let\u2019s jump on to the part where we can start creating an email message category, with detailed steps.<\/p>\n

    It\u2019s a three-step process: Create Category, Assign Email Messages to Category, & View\/Open the Category.<\/p>\n

      \n
    1. Create Category<\/strong>\n