- \n
- Compliance requirements \u2013<\/strong> Emails and other mailbox data can be exported to a PST file for legal and compliance related requirements<\/li>\n
- For Mailbox backup \u2013<\/strong> Backing up individual mailboxes as PST is easier than creating backups for the entire database (using backup utilities)<\/li>\n
- For Mailbox recovery \u2013<\/strong> Mailboxes can be recovered from corrupt EDB files by converting them to PST (third-party tools required)<\/li>\n<\/ul>\n
3 different options to convert EDB to PST<\/h3>\n
The extraction mailboxes to PST from EDB can be done with Microsoft utilities. Here, we will discuss ExMerge, and EDB to PST conversion using and New-MailboxExportRequest cmdlet & EAC.<\/p>\n
- \n
- ExMerge (mainly used to convert Exchange 2003 EDB to PST)<\/strong><\/li>\n<\/ul>\n
ExMerge (Microsoft Exchange Mailbox Merge Wizard) is no longer relevant (as it was a tool for the earlier versions of Exchange). However, it is with this tool the Exchange administrators learned the practical advantages of exporting mailboxes to PST. Microsoft provided this tool for free download, and Exchange administrators used it extensively. Here is how it helped them to export Exchange mailboxes to PST:<\/p>\n
Note:<\/strong> Before starting, make sure you have downloaded ExMerge and configured it properly. Also, you must have the required permissions (Receive As\/Send As) on the database. A service account is the best option to use ExMerge.<\/p>\n
- \n
- Launch ExMerge from C:\\Program Files\\Exchsrvr\\bin folder. Click Next<\/strong> on the Welcome<\/strong> screen.
\n![\"\"](\"https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/uploads\/2017\/02\/a.png\")
<\/li>\n- Choose Extract or Import (Two Step Procedure)<\/strong> in the Procedure Selection<\/strong> screen and click Next<\/strong>.
\n![\"\"](\"https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/uploads\/2017\/02\/b.png\")
<\/li>\n- In Two Step Procedure screen, select Step 1: Extract data from an Exchange Server Mailbox and click Next.
\n![\"\"](\"https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/uploads\/2017\/02\/c.png\")
<\/li>\n- Now in two step procedure, select either Step 1 or Step 2. Here, you need to select Step 1 : Extract data from an Exchange Server mailbox and click Next.
\n![\"\"](\"https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/uploads\/2017\/02\/d.png\")
<\/li>\n- Provide the login credentials and click Next in the Source Server screen. Select the required mailboxes in the Mailbox Selection screen and click Next.<\/li>\n
- Click Change Folder button and choose the desired location (folder) where you wish to save the extracted PST files. Click OK. Then click Next.<\/li>\n
- To save the current settings, click Save Settings (optional step). Click Next. The progress will be displayed on the Process Status screen. When it is complete, click Finish.
\n![\"\"](\"https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/uploads\/2017\/02\/e.png\")
<\/li>\n<\/ol>\nNow you can go back to the selected folder to view the PST files there. And these PST files can be accessed using MS Outlook.<\/p>\n
- \n
- New-MailboxExportRequest<\/strong><\/li>\n<\/ul>\n
The newer versions of Exchange use Shell cmdlets to perform the PST export operation (of course, the latest versions have GUI option too). And the PST files can be exported to any network share folder Exchange has access to. Here is how you can do this in Exchange 2013 (any user assigned to Mailbox Import Export role can perform this action):<\/p>\n
To export mailboxes to PST, execute the following cmdlets in Exchange Management Shell:<\/p>\n
New-MailboxExportRequest -Mailbox <Mailbox Name> -FilePath \u201c<PST file path>\u201d<\/code>
\nIf you want to export an archive mailbox, use the same cmdlets with \u2013IsArchive switch.<\/p>\nNote:<\/strong> If you are unable to connect to the PST file (with an error statement), verify that you have the required permissions to export to PST file.<\/p>\n
- \n
- Using Exchange Admin Center (To export Exchange 2013\/2016 mailboxes to PST)<\/strong><\/li>\n<\/ul>\n
For this method to perform, the user needs to create a shared folder. Also, the account you are using should Mailbox Import Export permissions.
\nTo assign Export permission to mailbox, follow the steps:<\/p>\n- \n
- In Exchange admin center, click Permissions.<\/li>\n
- Double click on Recipient Management and click Add.<\/li>\n
- In Select a Role, click the Mailbox Import Export option, click Add and then click OK.<\/li>\n
- Now, click Add (under Members).<\/li>\n
- Then select the mailboxes that need to be assigned export permissions. Click Add. Click OK.<\/li>\n
- Finally, click Save.<\/li>\n<\/ol>\n
Now export Exchange EDB to PST using the steps:<\/p>\n
- \n
- In EAC, go to recipients > mailboxes.<\/li>\n
- Right-click and select Export to a PST file.<\/li>\n
- Browse and select the mailbox to be exported.<\/li>\n
- Provide the destination to save the mailbox data.<\/li>\n
- Finally, click Finish once the process is completed.<\/li>\n<\/ol>\n
Hence, the EDB file data is exported to PST file. It is now accessible in your Outlook.<\/p>\n
Do you need to look beyond native options for exporting mailboxes to PST?<\/h4>\n
There are many occasions when administrators have to look beyond native options for converting EDB to PST<\/a>. Though content filtering and multiple mailbox migration can be done with the Shell cmdlets, the procedure is not simple as in many professional Exchange server recovery tools. And when the Exchange database is corrupt, Exchange Server Recovery tool helps to convert EDB files to PST format so as to restore the inaccessible mailboxes. Moreover, accomplishing the export task from a friendly interface is preferred even by technically brilliant Exchange administrators.<\/p>\n
- Using Exchange Admin Center (To export Exchange 2013\/2016 mailboxes to PST)<\/strong><\/li>\n<\/ul>\n
- Choose Extract or Import (Two Step Procedure)<\/strong> in the Procedure Selection<\/strong> screen and click Next<\/strong>.
- Launch ExMerge from C:\\Program Files\\Exchsrvr\\bin folder. Click Next<\/strong> on the Welcome<\/strong> screen.
- For Mailbox backup \u2013<\/strong> Backing up individual mailboxes as PST is easier than creating backups for the entire database (using backup utilities)<\/li>\n
![\"Download](\"https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/uploads\/2018\/06\/dl-btn-new.png\")
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