{"id":5594,"date":"2020-02-18T09:59:18","date_gmt":"2020-02-18T09:59:18","guid":{"rendered":"https:\/\/www.kerneldatarecovery.com\/blog\/?p=5594"},"modified":"2020-02-18T11:00:00","modified_gmt":"2020-02-18T11:00:00","slug":"convert-emails-to-html-plain-text-format-in-outlook-2016-and-2013","status":"publish","type":"post","link":"https:\/\/www.kerneldatarecovery.com\/blog\/convert-emails-to-html-plain-text-format-in-outlook-2016-and-2013\/","title":{"rendered":"Convert Emails to HTML, Plain Text or Rich Text Format in Outlook 2016 and 2013"},"content":{"rendered":"<p>Text and text formats play an important role while creating or receiving an email. Text formats may convey many things to the receiver, and sometimes text formats depend on personal preferences too. So, due to any reason, if you want to have a specific kind of text format, then this blog is going to help you with it.&nbsp;<\/p>\n<p>Let\u2019s first know the different types of text formats available in Outlook. Outlook offers three different types of text formats, and those are:<\/p>\n<ul>\n<li>HTML<\/li>\n<li>Plain Text<\/li>\n<li>Rich Text Format<\/li>\n<\/ul>\n<h4>Convert Emails to HTML, Plain Text or Rich Text Format in Newer Versions like 2013 and 2016<\/h4>\n<p>If you want to convert the email to HTML, plain text, or rich text format in the newer versions of Outlook, we are going to mention different ways to do it in different situations.<\/p>\n<ul>\n<li><strong>How to Change the format of a Reply or Forward Message<\/strong>If you want to change the text format of your replies to a particular email, follow the below-mentioned steps:\n<ol>\n<li>Open Outlook and select the message you want to reply to.<\/li>\n<li>Click on <strong>Reply<\/strong> or <strong>Reply All<\/strong> option on the top.<\/li>\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" loading=\"lazy\" width=\"337\" height=\"263\" src=\"https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/uploads\/2020\/02\/P1.png\" alt=\"Click on Reply or Reply All option on the top\" class=\"wp-image-5596\" srcset=\"https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/uploads\/2020\/02\/P1.png 337w, https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/uploads\/2020\/02\/P1-300x234.png 300w\" sizes=\"(max-width: 337px) 100vw, 337px\" \/><\/figure>\n<li>Now go to the Format Text tab and select <strong>Aa HTML<\/strong> as your text preference.<\/li>\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" loading=\"lazy\" width=\"597\" height=\"478\" src=\"https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/uploads\/2020\/02\/P2.png\" alt=\"select Aa HTML as your text preference\" class=\"wp-image-5598\" srcset=\"https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/uploads\/2020\/02\/P2.png 597w, https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/uploads\/2020\/02\/P2-300x240.png 300w\" sizes=\"(max-width: 597px) 100vw, 597px\" \/><\/figure>\n<li>After selecting the above-mentioned options, frame your mail and send it, it will be delivered in a new format.<\/li>\n<\/ol>\n<\/li>\n<p><strong>Note:<\/strong> If you want to select other plain text formats, select Aa Plain Text or Aa Rich Text instead.<\/p>\n<li><strong>How to change text format while crafting a new email<\/strong>If you want to change the text format of a new email, follow the below-mentioned steps:\n<ol>\n<li>Create a new email by clicking on the <strong>New Email<\/strong> button.<\/li>\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" loading=\"lazy\" width=\"324\" height=\"286\" src=\"https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/uploads\/2020\/02\/P3.png\" alt=\"clicking on the New Email button\" class=\"wp-image-5599\" srcset=\"https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/uploads\/2020\/02\/P3.png 324w, https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/uploads\/2020\/02\/P3-300x265.png 300w\" sizes=\"(max-width: 324px) 100vw, 324px\" \/><\/figure>\n<li>Now just like the previous one, go to the <strong>Format Text<\/strong> tab select <strong>Aa HTML<\/strong> as your text preference.<\/li>\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" loading=\"lazy\" width=\"597\" height=\"478\" src=\"https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/uploads\/2020\/02\/P2.png\" alt=\"go to the Format Text tab select Aa HTML as your text preference\" class=\"wp-image-5598\" srcset=\"https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/uploads\/2020\/02\/P2.png 597w, https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/uploads\/2020\/02\/P2-300x240.png 300w\" sizes=\"(max-width: 597px) 100vw, 597px\" \/><\/figure>\n<\/ol>\n<\/li>\n<li><strong>How to change the text format of all new emails<\/strong>To change the text format of all new emails, follow the below-mentioned steps:\n<ol>\n<li>Open Outlook and click on the <strong>File<\/strong> menu and go Options.<\/li>\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" loading=\"lazy\" width=\"376\" height=\"452\" src=\"https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/uploads\/2020\/02\/P4-1.png\" alt=\"click on the File menu and go Options\" class=\"wp-image-5621\" srcset=\"https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/uploads\/2020\/02\/P4-1.png 376w, https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/uploads\/2020\/02\/P4-1-250x300.png 250w\" sizes=\"(max-width: 376px) 100vw, 376px\" \/><\/figure>\n<li>Select <strong>Mail<\/strong> in the Outlook Options dialogue box.<\/li>\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" loading=\"lazy\" width=\"603\" height=\"514\" src=\"https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/uploads\/2020\/02\/P9-1.png\" alt=\"Select Mail in the Outlook Options dialogue box\" class=\"wp-image-5624\" srcset=\"https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/uploads\/2020\/02\/P9-1.png 603w, https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/uploads\/2020\/02\/P9-1-300x256.png 300w\" sizes=\"(max-width: 603px) 100vw, 603px\" \/><\/figure>\n<li>Now locate Compose messages, and in Compose messages in this format drop-down box, select HTML or any other text format. Click on <strong>OK<\/strong> to finish.<\/li>\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" loading=\"lazy\" width=\"603\" height=\"514\" src=\"https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/uploads\/2020\/02\/P10-1.png\" alt=\"Click on OK to finish\" class=\"wp-image-5626\" srcset=\"https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/uploads\/2020\/02\/P10-1.png 603w, https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/uploads\/2020\/02\/P10-1-300x256.png 300w\" sizes=\"(max-width: 603px) 100vw, 603px\" \/><\/figure>\n<\/ol>\n<\/li>\n<li><strong>How To convert all emails in plain text format<\/strong>If you want to read all your emails in Plain text, follow the below-mentioned steps:\n<ol>\n<li>Open Outlook and click on the <strong>File<\/strong> menu.<\/li>\n<li>Once the file menu is on your screen, select Options from the listed categories.<\/li>\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" loading=\"lazy\" width=\"376\" height=\"452\" src=\"https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/uploads\/2020\/02\/P4-1.png\" alt=\"select Options from the listed categories\" class=\"wp-image-5621\" srcset=\"https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/uploads\/2020\/02\/P4-1.png 376w, https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/uploads\/2020\/02\/P4-1-250x300.png 250w\" sizes=\"(max-width: 376px) 100vw, 376px\" \/><\/figure>\n<li>From the dialogue box Outlook Options select <strong>Trust Center<\/strong> from the menu.<\/li>\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" loading=\"lazy\" width=\"625\" height=\"473\" src=\"https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/uploads\/2020\/02\/P5-1.png\" alt=\"select Trust Center from the menu\" class=\"wp-image-5627\" srcset=\"https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/uploads\/2020\/02\/P5-1.png 625w, https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/uploads\/2020\/02\/P5-1-300x227.png 300w\" sizes=\"(max-width: 625px) 100vw, 625px\" \/><\/figure>\n<li>Once the <strong>Trust Center<\/strong> page is open, select <strong>Trust Center Settings<\/strong>.<\/li>\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" loading=\"lazy\" width=\"625\" height=\"473\" src=\"https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/uploads\/2020\/02\/P6-1.png\" alt=\"select Trust Center Settings\" class=\"wp-image-5628\" srcset=\"https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/uploads\/2020\/02\/P6-1.png 625w, https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/uploads\/2020\/02\/P6-1-300x227.png 300w\" sizes=\"(max-width: 625px) 100vw, 625px\" \/><\/figure>\n<li>A new Trust Center Window will appear on your screen; there you need to select <strong>Email Security<\/strong> as your option to go.<\/li>\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" loading=\"lazy\" width=\"622\" height=\"480\" src=\"https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/uploads\/2020\/02\/P7-1.png\" alt=\"select Email Security as your option to go\" class=\"wp-image-5629\" srcset=\"https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/uploads\/2020\/02\/P7-1.png 622w, https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/uploads\/2020\/02\/P7-1-300x232.png 300w\" sizes=\"(max-width: 622px) 100vw, 622px\" \/><\/figure>\n<li>Now, locate Read as Plain Text in the Email Security pane and check \u201c<strong>Read all standard mail in plain text<\/strong>\u201d box. Click on <strong>OK<\/strong> to finish the process.<\/li>\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" loading=\"lazy\" width=\"622\" height=\"480\" src=\"https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/uploads\/2020\/02\/P8-1.png\" alt=\"Click on OK to finish the process\" class=\"wp-image-5631\" srcset=\"https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/uploads\/2020\/02\/P8-1.png 622w, https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/uploads\/2020\/02\/P8-1-300x232.png 300w\" sizes=\"(max-width: 622px) 100vw, 622px\" \/><\/figure>\n<\/ol>\n<\/li>\n<li><strong>Try Outlook PST Recovery to save PST emails to HTML Format<\/strong>If you want to convert a whole PST to HTML Format, we suggest you use <a href=\"https:\/\/www.kerneldatarecovery.com\/pst-recovery.html\">Outlook PST Recovery<\/a> for the same. It is a third-party automated tool that can convert emails in PST to plain text format. To know how to convert emails to plain text.\n<ol>\n<li>Download and install the tool in your system. Run the tool and click on the <strong>Browse<\/strong> button to select the PST file.<\/li>\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" loading=\"lazy\" width=\"743\" height=\"566\" src=\"https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/uploads\/2020\/02\/P21.png\" alt=\"click on the Browse button to select the PST file\" class=\"wp-image-5611\" srcset=\"https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/uploads\/2020\/02\/P21.png 743w, https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/uploads\/2020\/02\/P21-300x229.png 300w\" sizes=\"(max-width: 743px) 100vw, 743px\" \/><\/figure>\n<li>Once selected, click on the <strong>Next<\/strong> button.<\/li>\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" loading=\"lazy\" width=\"744\" height=\"567\" src=\"https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/uploads\/2020\/02\/P31.png\" alt=\"click on the Next button\" class=\"wp-image-5612\" srcset=\"https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/uploads\/2020\/02\/P31.png 744w, https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/uploads\/2020\/02\/P31-300x229.png 300w\" sizes=\"(max-width: 744px) 100vw, 744px\" \/><\/figure>\n<li>As you proceed, the tool will show you a detailed process information, read it and click on the <strong>Finish<\/strong> button.<\/li>\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" loading=\"lazy\" width=\"744\" height=\"567\" src=\"https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/uploads\/2020\/02\/P41.png\" alt=\"click on the Finish button\" class=\"wp-image-5613\" srcset=\"https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/uploads\/2020\/02\/P41.png 744w, https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/uploads\/2020\/02\/P41-300x229.png 300w\" sizes=\"(max-width: 744px) 100vw, 744px\" \/><\/figure>\n<li>As the scanning process finishes, the tool will show you all content from the PST file you have selected.<\/li>\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" loading=\"lazy\" width=\"744\" height=\"567\" src=\"https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/uploads\/2020\/02\/P51.png\" alt=\"scanning process finishes\" class=\"wp-image-5614\" srcset=\"https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/uploads\/2020\/02\/P51.png 744w, https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/uploads\/2020\/02\/P51-300x229.png 300w\" sizes=\"(max-width: 744px) 100vw, 744px\" \/><\/figure>\n<li>Once you have a look at the recovered data, click on the <strong>Save<\/strong> button on the top of the screen to proceed towards the conversion.<\/li>\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" loading=\"lazy\" width=\"744\" height=\"567\" src=\"https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/uploads\/2020\/02\/P61.png\" alt=\" click on the Save button on the top of the screen to proceed towards the conversion\" class=\"wp-image-5615\" srcset=\"https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/uploads\/2020\/02\/P61.png 744w, https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/uploads\/2020\/02\/P61-300x229.png 300w\" sizes=\"(max-width: 744px) 100vw, 744px\" \/><\/figure>\n<li>In the next step, select the HTML file as an option to go and click on the <strong>Next<\/strong> button.<\/li>\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" loading=\"lazy\" width=\"744\" height=\"567\" src=\"https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/uploads\/2020\/02\/P71.png\" alt=\"click on the Next button\" class=\"wp-image-5616\" srcset=\"https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/uploads\/2020\/02\/P71.png 744w, https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/uploads\/2020\/02\/P71-300x229.png 300w\" sizes=\"(max-width: 744px) 100vw, 744px\" \/><\/figure>\n<li>In this step, apply the filters to the items as per the requirement and click on the <strong>Next<\/strong> button.<\/li>\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" loading=\"lazy\" width=\"744\" height=\"567\" src=\"https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/uploads\/2020\/02\/P81.png\" alt=\"click on the Next button\" class=\"wp-image-5617\" srcset=\"https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/uploads\/2020\/02\/P81.png 744w, https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/uploads\/2020\/02\/P81-300x229.png 300w\" sizes=\"(max-width: 744px) 100vw, 744px\" \/><\/figure>\n<li>At last, provide a destination to the file by clicking on the <strong>Browse<\/strong> button and selecting one of the saving preferences. Click on the <strong>Finish<\/strong> button to proceed.<\/li>\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" loading=\"lazy\" width=\"744\" height=\"574\" src=\"https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/uploads\/2020\/02\/P91.png\" alt=\"Click on the Finish button to proceed.\" class=\"wp-image-5618\" srcset=\"https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/uploads\/2020\/02\/P91.png 744w, https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/uploads\/2020\/02\/P91-300x231.png 300w\" sizes=\"(max-width: 744px) 100vw, 744px\" \/><\/figure>\n<li>Wait for the saving process to finish, click on <strong>Ok<\/strong> to finish the process.<\/li>\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" loading=\"lazy\" width=\"700\" height=\"567\" src=\"https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/uploads\/2020\/02\/P11-1.png\" alt=\"click on Ok to finish the process.\" class=\"wp-image-5619\" srcset=\"https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/uploads\/2020\/02\/P11-1.png 700w, https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/uploads\/2020\/02\/P11-1-300x243.png 300w\" sizes=\"(max-width: 700px) 100vw, 700px\" \/><\/figure>\n<\/ol>\n<\/li>\n<\/ul>\n<p>Once the process is finished, you can see the changed format as the final result.<\/p>\n<p align=\"center\"><a class=\"dl\" href=\"https:\/\/www.kerneldatarecovery.com\/dl\/dl.php?id=75\" onclick=\"dataLayer.push({'event': 'TrackEvent', 'eventCategory': 'Download', 'eventAction': 'PSTRecovery', 'eventLabel': 'BlogDLid=75'});\"><img decoding=\"async\" loading=\"lazy\" class=\"alignnone size-full wp-image-1659 noshadow\" src=\"https:\/\/www.kerneldatarecovery.com\/blog\/wp-content\/uploads\/2018\/06\/dl-btn-new.png\" alt=\"Download Now\" width=\"160\" height=\"49\"><\/a><\/p>\n<h4>Conclusion:<\/h4>\n<p>This blog was all about changing emails to HTML, plain text, or rich text format. We have tried manual methods and automated methods both to achieve the desired results. Manual methods are workable by using Outlook only, while for the automated method, we have used Outlook PST Recovery. It is a powerful utility that fixes a corrupt, damaged or broken PST files; it can also <a href=\"https:\/\/www.kerneldatarecovery.com\/blog\/tips-to-save-emails-from-outlook\/\">save emails from Outlook<\/a> and convert PST files to many other formats. Try the free trial version of the tool.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Text and text formats play an important role while creating or receiving an email. Text formats may convey many things to the receiver, and sometimes text formats depend on personal preferences too. So, due to any reason, if you want to have a specific kind of text format, then this blog is going to help [&hellip;]<\/p>\n","protected":false},"author":19,"featured_media":5634,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_stopmodifiedupdate":true,"_modified_date":""},"categories":[5],"tags":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v19.10 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Convert Emails to HTML, Plain Text or Rich Text Format in Outlook 2016 and 2013<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.kerneldatarecovery.com\/blog\/convert-emails-to-html-plain-text-format-in-outlook-2016-and-2013\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Convert Emails to HTML, Plain Text or Rich Text Format in Outlook 2016 and 2013\" \/>\n<meta property=\"og:description\" content=\"Text and text formats play an important role while creating or receiving an email. Text formats may convey many things to the receiver, and sometimes text formats depend on personal preferences too. 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