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Office 365 Mailbox to PST

Export Office 365 data to PST for secure mailbox backup. It can export Groups, Shared, Archive mailboxes and Public folders selectively and provides various output file formats too.

Export Office 365 Mailbox to PST


The software comes with a wide variety of features that can be used at different stages of the migration process.

  • Exports Office 365 mailbox to PST in no time
  • Supports backup of entire Office 365 data to PST
  • Flexible export of Office 365 data in multiple formats
  • Options to create a new folder for the PST files
  • Quick and secure export of Office 365 Groups
  • Easy backup with smart filtering options
  • Skips empty/deleted folders during backup
  • Ideal for on-premises/Exchange and Exchange Online backup
  • Simplified bulk addition of Office 365 mailboxes.
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Software Features

The exceptional features of the tool help you export Office 365 mailboxes to PST quickly and effortlessly.

Export Multiple Office 365 Mailboxes to PST Export multiple Office 365 mailboxes to PST

The utility provides exporting of multiple Office 365 mailboxes to PST effortlessly and without needing administrative privileges. Moreover, it allows exporting of mailboxes associated with admin accounts, offering enhanced user convenience.

Backup On-Premises/Hosted Exchange Mailboxes Backup On-Premises/Hosted Exchange mailboxes

Safeguard your Exchange environment with speedy backup for on-premises or hosted mailboxes. Our solution supports incremental backup for all deployments, including Exchange 2019, and protects against data loss.

Export Archive mailboxes, Groups, & Public Folders to PST Export Archive mailboxes, Groups, & Public folders to PST

Back up your Office 365 Archive mailboxes, Shared mailboxes, Groups, and Public folders quickly with the Office 365 Backup tool. Export them to PST file formats with ease, even with different email addresses from the mailbox login ID.

Incremental Data Export/Import Incremental data export/import

Office 365 Backup with incremental data export/import helps you to backup only the new data added to your mailbox after exporting to PST. This saves storage space and backup time without re-migrating previously backed up data.

Smart Data Filters Smart data filters

Utilize our Smart Data Filters to smoothly export Office 365 mailboxes to PST. Filter by folder selection, date range, item type and more. Exclude Empty & Deleted Folders to streamline the data backup process with ease.

Automate the Export Process Using CSV file Automate the export process using a CSV file

With the ability to automate the export process using a CSV file, our Office 365 backup tool streamlines the backup process for multiple mailboxes. The CSV file stores source and destination information, enabling hassle-free export of your vital mailbox data to PST files.

Export Office 365 Data to Various Formats Export Office 365 data to various formats

Unlock the full potential of your Office 365 data with our advanced Office 365 Mailbox to PST utility. Export mailboxes to PST format and other popular formats including MSG, MHT, HTML, PDF, DOC, DOCX, and EML.

Save the Mailbox Hierarchy in a New Folder Save the mailbox hierarchy in a new folder

When exporting Office 365 mailboxes to PST, it's crucial to preserve the mailbox hierarchy for easy retrieval and organization. With this tool, users can easily do just that by saving the mailbox and its folders to a new folder in the PST file.

Compatible across all Windows Operating Systems Compatible across all Windows operating systems

Enjoy the convenience and versatility of our software on any Windows operating system from Windows 2000 up to 365. Plus, keep all your data safe by using our PST file backup option on any MS Outlook version.

Continuous Technical Support Continuous technical support

Experience 24x7 uninterrupted software usage with our continuous technical support. Our experts are readily available to address your inquiries or concerns. Reach out through our online chat for prompt assistance with any related tools.

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How it works?

Office 365 Backup follows a simple step-by-step process to export Office 365 mailbox to PST. All you need is your Office 365 credentials to backup the mailboxes.



This software works flawlessly for all Office 365 subscription plans and Windows operating systems. Check out the below specifications for the software.

System Requirements
  • Pentium class processor
  • Minimum 64 MB RAM (128 MB recommended)
  • 50 MB for Software installation
Supported Versions
  • Outlook PST File - Office 365/2021/2019/2016/2013/2010/2007/2003/2002/2000/98 and 97
  • Windows 365/11/10/8.1/8/7/Vista/XP/2000/98/NT and 95 and Windows Server 2016/2012/2008 R2/2008/2003 R2/2003
  • Supported Plans - Office 365 Enterprise E1, Office 365 Enterprise E3, Office 365 Enterprise E5, Exchange Online Plan 1, Exchange Online Plan 2, Office 365 Business Premium, Office 365 A1, Office 365 A3, Office 365 A5, Office 365 F1, Office 365 Business Essentials
Product Guides
& Licensing

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Free trial version

The free version of the tool allows you to export 10 items per folder from your Office 365 mailboxes.
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Software Features Trial Version Full Version
Export Office 365 mailboxes to PST Migrate 10 Items per folder Unlimited
Export multiple Office 365 mailboxes to PST Yes Yes
Export all data items of Office 365 to PST Yes Yes
Support backup of Archive, Shared mailboxes and Office 365 Groups Skip already migrated items Yes Yes
Exclude Deleted/Empty folders from Office 365 mailboxes Yes Yes
Export mailboxes to multiple formats PST/HTML/EML/DOC/PDF/MSG Yes Yes
Ideal for on-premises/hosted Exchange Server Yes Yes
Support backup of all Office 365 subscription plans Yes Yes
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Office 365 Backup


The questions and answers section is a must-read, as you will get important information about various issues related to the backup procedure.

You can follow the below steps to export Office 365 mailboxes to PST:

  1. Configure the tool on your system and launch it
  2. Click the Add button to add the Office 365 account
  3. Select the type of mailbox for backup to PST
  4. Apply filters as per your needs before exporting data
  5. Click ‘I am OK Start Migration’ to export Office 365 mailbox to PST

You can backup any Office 365 mailbox with this utility, as it supports all Office 365 subscription plans.

No, it is not compulsory to install or configure MS Outlook on your system to export Office 365 mailboxes to PST with this software. All you need is your Office 365 credentials to backup the mailboxes.

Yes, if you have a CSV file that contains the information related to Office 365 mailboxes, like user credentials, password, etc., then you can use that CSV file to automate the backup process. The format of the CSV file can be downloaded from the tool.

You can easily exclude the empty or deleted folders from the backup process just by selecting the Exclude Empty/Deleted folders option in the Filtering window.

Yes, users who want to check the functionality of the tool can use the trial version of the tool, which gives you the freedom to save 10 items per folder.

In order to export Office 365 Groups to PST, you need Office 365 Groups ID and credentials.


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