Basically, there are two very important offline email service providing platforms, Lotus Notes, and MS Outlook. But at the same time due to reasons like smooth processing and being less technical, MS Outlook has got an edge and thus is very much popular among users and there are many who prefer it over Lotus Notes.

MS Outlook in Demand

Without any doubt, the usage of any software device is dependent on the user’s contented level with such an application. And, so if we talk about the popularity of MS Outlook then needless to say that MS Outlook definitely has got more demand. In fact, as per many IT experts, it is the best ever medium available at the user’s disposal in the present scenario for easy management of multiple files and folders of different sizes. As a user, you could very easily archive and channelize heavy email messages obtained using this platform. On other hand, Lotus Notes is expensive software and at the same time requires technical expertise to use it. Adding to that, the training and maintenance cost of Lotus Notes software is comparatively high in comparison to MS Outlook. However, the archive system is one of the most significant features of the Outlook platform besides security. Certainly, the MS Outlook platform acts like a tough shield and plays a very helpful role in protecting the inbox and another database.

Read Also : Choose Wisely Between IBM Lotus Notes and Microsoft Outlook Email Clients

How to Import Emails from Lotus Notes to Outlook 2019, 2016, 2013, 2010?

Well, in case you are wondering to export email from Lotus Notes to Outlook 2019, 2016, 2013, 2010, and previous versions then you are on a right track, but it also gets important to keep a few things in mind. There are certain factors you need to count upon while carrying out the hassle-free and smooth transition of email data from Lotus Notes to Outlook. You got to very well ensure that the files that have to be shifted to Outlook are in PST format. Make sure that during the data migration there is no loss of data. Although, MS Outlook has got an inbuilt mechanism to keep such threats at bay, taking vital precautions is always essential to ensure the smooth flow of data. However, there is a manual procedure to perform Lotus Notes to MS Outlook migration. The steps you would require to follow are as follows:

Step 1- First of all open the IBM Lotus Notes and click the ‘Mail’ tab.

Step 2- From the menu bar go to ‘File >> Export’ to start the ‘Export’ wizard.

Step 3- Select your export format option as ‘Tabular Text’ and continue the process.

Step 4- Once the process gets completed to the end of the export wizard, click ‘Export’ and thus export the email file.

Step 5- After this, you got to open MS Outlook to import these emails. To do so, click ‘File’ and then select ‘Import and Export’ option.

Step 6- The ‘Import and Export’ wizard of MS Outlook gets open and then you would require to select the file that you have exported from Lotus Notes. After completion of this process, click ‘Finish’ and finally close the ‘Import and Export’ wizard and import your email files to MS Outlook.

Now, by opting for the method mentioned above you could very well perform Lotus Notes to Outlook migration but at the same time, it has got certain drawbacks. The manual method does not allow you to select some specific email items and may even consume an ample amount of time. If you are one of them, then the best approach you can opt for is taking the help of an efficient NSF to PST converter software.

The Right Solution for Lotus Notes to Outlook Migration

Kernel for NSF to PST Converter is an efficient utility that allows users to perform quick and accurate migration of Lotus Notes emails, contacts, calendar items, drafts, etc. The utility helps in recreating the folder structure of the NSF file into a PST file. The best aspect of the software is that it supports MS Outlook 2019, 2016, 2013, 2010, and previous versions as well for NSF to PST file conversion. Let us know the tool process better now:

  1. Start the Kernel for NSF to PST Converter tool and then click Add Local NSF file(s) option.
  2. Launch Kernel for NSF to PST converter tool

  3. Now browse and add NSF files from the system. The files will get added like this. Click Migrate to migrate NSF files.
    Browse and add NSF files
    Note: In the above screen select any NSF file and click the Preview option. Here, you can have a detailed preview of the selected NSF mailbox items. You can move this single mailbox by clicking Migrate option here.
  4. Preview of NSF file

  5. Choose the option Outlook PST and click OK.
  6. Choose option Outlook PST

  7. Add a destination for the PSTs and click OK.
  8. Add destination for PST file

  9. Apply desired filter options and click OK.
  10. Apply filter option

  11. Select the saving mode, format and other options. Click OK.
  12. Select saving mode and file format

  13. The migration process will get started and shows the progress. Once the migration is successfully completed, you will get this confirmation message.
  14. Lotus Notes to Outlook process completed

Hence, you are now familiar with the Lotus Notes to Outlook migration tool and the working. You can easily migrate complete mailbox data from Lotus Notes to MS Outlook 2019, 2016, 2013, 2010, and previous versions.

Complete Video Tutorial for Lotus Notes to Outlook Migration


As the topic of discussion was finding the easy and effortless way to migrate emails from Notes to Outlook, some beneficial points of Microsoft Outlook email client over Lotus Notes were discussed initially to realize the importance of migrating to Outlook. The blog also got a manual solution well-explained for users for trial purposes and seeking challenges associated with it, a professional NSF to PST Converter tool was fully explained with intuitive features along with the whole working process for better users understanding.