A hosted Exchange Server or online Exchange Server offers a number of benefits over on-premise Exchange Server deployments. As a result, a lot of companies of all sizes – small, medium and large are planning, or already in process to move to hosted Exchange Server. You can choose Microsoft Online Service as a cloud platform to position your Exchange environment onto. This service is now known as Office 365.

Benefits of Moving to Office 365

  • Office 365 provides one of the best hosted Exchange experience to its Users.
  • “Office 365 FastTrack Onboarding Center” ensures swift transition from traditional deployment without any data risk.
  • Once you are onboard, you can dispose-off the on-premise Exchange Server and save the resources that go into its maintenance, backups and redundancy.
  • It ensures business continuity without any additional investment for the same.
  • Almost issue-free email communication as Office 365 team will ensure smooth usage experience without any hassles.
  • Continuous improvement in User experience with time as Office 365 team will deploy all necessary patches and updates as and when necessary.

How to Migrate to Office 365?

When you have learned the advantages of Office 365 and want to adapt to your business as soon as possible, then you need to purchase a business-suited plan of it. Create the user accounts, install the MS Office application from it, and finally run a migration batch from the Exchange Administrator Center.

The migration batch can consist of data from either a single mailbox or multiple mailboxes. The Exchange Administrator can choose among a wide range of options to migrate the Exchange data using the migration techniques present within the Exchange framework. There are following migration method which is present in the Exchange Admin Center –

  • Remote Move Migration: Choose the remote move migration method when you wish to keep mailboxes at both on-premises Exchange Server and Office 365. It is called hybrid deployment where the remote move migration allows you to migrate the mailboxes to Office 365 over a more extended period. You can access the Exchange feature throughout the migration, and after the migration the user identity will be managed by the on-premises Exchange Server.
  • Staged Migration: Staged migration works specifically for the Exchange Server 2003 and 2007, and the number of Exchange mailboxes should also be more than 2000. Here are some points necessary for the staged migration –
    1. Before the migration, use Azure Active Directory sync to synchronize the on-premises Active Directory Domain and Office 365 account domain.
    2. Staged migration supports migration for user mailboxes and resource mailbox only. The remaining content of the mailbox like contacts, distribution groups, and mail-enabled users will not migrate but synchronize later by directory synchronization.
    3. Out of Office message will not migrate along with the user mailbox. You need to create them separately at Office 365.

    The support for Exchange Server 2003 and 2007 ended on April 8, 2014, and April 11, 2017 respectively. So, if you are using newer versions, the go for either cutover or hybrid migration.

  • Cutover Migration: The cutover migration focuses on the complete migration of on-premises Exchange mailbox to Office 365. After completion of migration, you can choose to decommission the Exchange Server. Here are critical factors of cutover migration –
    1. The maximum number of 2000 mailboxes will migrate through cutover migration. But it is advised that you should not migrate more than 150 mailboxes at a time.
    2. The domain name of the on-premises Exchange Server should be accepted as a valid domain of Office 365.
    3. You need to assign licenses to the users whose mailboxes migrate through cutover migration.
  • IMAP Migration: If your email system supports IMAP email systems, then you can adopt the IMAP migration method for your business. But there are numerous limitations with the IMAP migration.
    1. IMAP migration can only migrate a user’s inbox and other mail-enabled folders. All other data of mailbox will not migrate.
    2. The maximum item limit for a single mailbox is 5,00,000.
    3. The maximum size of an email should be no more than 35 MB.

Manual Office 365 Migration Methods – A Comparison

Category

Hybrid Migration

Staged Migration

Cut-over Migration

IMAP Migration

Suitable for

Large organizations

Mid-size and large organizations

Small organizations Small organizations
Exchange Versions Exchange 2010 & above versions Exchange 2003 & 2007 versions All Exchange versions All Exchange versions
Directory Sync With Azure AD/Office 365 With Azure AD/Office 365 Without Sync
Mailbox Limitations Depends on the version of Exchange More than 2000 mailboxes Max. 2000 (150 recommended) Max. 5,00,000 items from a mailbox
Migration Supported Emails, contacts, calendar Emails, contacts, calendar Emails, contacts, calendar Only emails (max 35 MB for an email)

Conclusion

You can use any of the migration methods which suits your business environment, but the limitations associated with each method pose a serious question about the surety of mailbox migration. If there is any issue during the migration, then you will be in a troubled position where the data is not safe. To save yourself from any potential threat for the migration, take the service of Kernel Migrator for Exchange. It is a migration software which perfectly suite each version of Exchange Server and places the data directly to Office 365. There are multiple benefits of using this Exchange Migration software like you can schedule the migration at a convenient time. Apply the filters to stop the irrelevant data from migration and undo any wrong migration.

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