Attachment
Management Tool

This is a special feature in Attachment Management, specifies the attachments extraction criteria. It provides filtering settings according to the way we want he attachments to be extracted. After specifying the rule, upcoming attachments will then get processed as the initial set criteria. This rule can be applied both to the read or unread messages. Also, the saved rule can be imported anytime to create new rule in less time.

The tool protects the data by providing password protection facility. This built in feature ensures safety and security of all the important attachments by providing the option to secure with a password or not. it eliminates the mental risk of loss of important hidden files as the zip files can be protected by adding a password to it.

On defining the targeted path, the software allows to maintain the hierarchy of the folders by creating a sub folder so that it becomes easy to view the processed attachment. After selecting the location, it displays all the outlook profiles.

The attachments to be processed can be compressed to as low as 5 kb and above. The compress storage features allow more and more attachments to be saved in this Attachment Management software and hence reducing the excess burden on Outlook PST files and increasing the storage space.

The name of the processed files can either be unchanged or renamed according to the sender’s name, email received date, subject or without RE or FW. This eliminates the tedious labor hours to find a specific attachment and removes duplicates.

Numerous filters provided by the software make the review process easy. Under General tab, the processing can be refined as the message subject/file size/name of the attachment, sender’s list/import from CSV in sender’s tab, recipient’s list/remove recipient in recipient tab and include/exclude tab specifies the file extension to be selected, either doc/pdf etc.

The application of various filters can make identification of the emails difficult or you might tend to forget the customization made. But on this Attachment Management tool, you can provide few actions on the messages to simplify the identification of attachments by adding a flag and specifying a flag color such as red, blue, orange, green, purple and yellow; mark as read/unread; save a copy message or move message; delete attachments from the message. It prevents message duplicacy.

One of the unique feature of the tool is that the user can schedule the processing of the attachments and so every time when a new email with attachments is received, you will not have to open the software again and again for the processing.

Apart from the entire process, a shortcut feature is if lets you directly open the processed attachment and restore the attachments to the original location or compress the size of the attachments. Furthermore, it maintains a daily record of the processed attachments in the logs file. The tool provides complete details of which attachment was processed at what time along with the original and modified size of the file.

This feature helps to manage logs, file, folder and zip name. you can specify the file title according to the number of characters. Add a selected pattern with the folder name if the file path exceeds 255 characters, if the file title in the file path exceeds 255 characters or if the archive title in the file path exceeds 255 characters.